Level 2 – Intermediate
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Using Paradigm Clinical as your dental practice management software has many benefits, especially when it comes to patient retention and a steady flow of patients at any given time.
For instance, the dental practice management software has a built-in feature that tells you whether or not a patient is in your dental practice’s recare system. With this knowledge, you can ask your dental office staff members to be proactive in signing them up for the recare cycle.
This ensures that your patients do not fall through the cracks and decide to take their oral health elsewhere in an already saturated and competitive industry. Friendly reminders about wanting to see patients in the near feature can do wonders, as it shows how you genuinely care for their oral health as well.
Within the Paradigm Clinical dental practice management software, all you have to do is click on a patient to see their recare status. You can also input the number of recares the patients needs depending on their type of insurance.
With steady reminders and therefore a stream of dental patients visiting your office yearly, your practice would continue with its success.
NO SHOW/SHORT NOTICE CANCELLATION REPORT
Having patient no-shows are inevitable, even after you’ve sent your patient reminders. It happens! Patients might not call back when they’ve realized they missed their appointment due to the awkwardness.
Take initiative to reach out first to show your concern for them. Let them know these things happen and it’s okay. Although you may have lost some profit from an empty time slot, you build your patient relationship by showing that you care.
The NO SHOW REPORT is the best opportunity to book the patient back in for their procedures, as patients who have missed their original appointment will most likely put extra effort into arriving on time for their new appointment.
CANCELLATION WITH NOTICE/SHORT NOTICE CANCELLATION REPORT
Cancellations happen when patients suddenly change their minds, or something drastic has happened. But this shouldn’t be a surprise to any dental clinic.
The Cancellation Report is one of the best opportunities to book the patient back in for their procedures, as patients who have missed their original appointment will most likely put extra effort into arriving on time for their new appointment.
WAITING LIST REPORT
Late-cancellations happen when patients suddenly change their minds, or something drastic has happened. But this shouldn’t be a surprise to any dental clinic.
This is why keeping a waitlist is important for filling in these last-minute availabilities.
PENDING ESTIMATES/TREATMENT PLANS REPORT
Treatment plans and estimates provide dental offices a solution towards a patient specific problem and the easiest way for an office to stay on top of these procedures
getting done is the PENDING ESTIMATES/TREATMENT PLANS REPORT.
PATIENTS WITH NO FUTURE APPOINTMENTS
Dental offices should continually find ways to improve their productivity. The PATIENT WITH NO FUTURE APPOINTMENT OR RECARE REPORT provides just that.
This report gives you a compilation of patients that currently have nothing scheduled in the future, which includes patients that are not in the recare system, which allows an office to reachout to these patients and get them back in the office and at the same time attempt to enroll patients as part of the recare system.
DAILY FINANCIAL REPORTS
The Daily Journal tracks all the billings and payments for the day. We suggest you print your Daily Journal to verify all the entries for the day as well as a backup should something happen to your computer or data.
You can print your daily journal to track all the billings and payments for the day, daysheet if you require a printout of your day’s appointments and the bank deposit at the end of the day to reconcile your payments.